Registrar
Fall 2024 courses are available!
Classes begin August 21
Early Registration: May 2-July 4
Open Registration: July 5-August 7
About the Office of the Registrar
The Office of the Registrar is the hub for student academic information (including grades and transcripts), course scheduling, publication of the academic catalog and calendar, classroom assignments, registration, tuition payments, transfer credits, veteran and international student certifications, graduation and more. The Registrar supports the Deans of Mount St. Mary’s Seminary & School of Theology.
The Office of the Registrar is located in Room 100. The Registrar is able to help students, faculty and staff during business hours, 8:00am – 4:30pm, Monday through Friday.*
*The offices are closed during observed federal holidays and Roman Catholic holy days, including Good Friday, Easter Monday, Assumption, All Saints Day, Immaculate Conception, and Christmas.
Office of the Registrar
Mount St. Mary’s Seminary & School of Theology
6616 Beechmont Ave.
Cincinnati, OH 45230
(513) 233 – 6118
Registering for Classes
Registration is completed through Populi, our student and faculty web portal. A full list of courses is available on the Apply and Enroll page.
Initial Registration
New students must contact the Office of the Registrar in order to have a new account created in Populi. A New Student Fee ($30) is due at that time. Unclassified students (that is, those not admitted to a degree program or currently in the application process) may register for classes right away. Degree- or certificate-seeking students, or those currently in the application process, must obtain registration approval from their adviser.
Registration Process
Students are encouraged to register for classes using Populi. During open registration periods, a Registration link will appear on each student’s Populi profile. Only those courses for which a student is automatically approved to register will appear on the Registration page.
The due date for tuition and fee payments will always be the final day of the Open Registration period. Invoices not paid by the due date, or registration requests submitted after that date, will incur a $40 Late Registration Fee. Registrations which remain unpaid by the first class meeting are subject to cancellation.
Students expecting financial assistance in the form of a scholarship, grant, parish support, or third-party payer are strongly encouraged to contact the Office of the Registrar to discuss arrangements and avoid incurring late fees or cancellations.
Early Registration
During Early Registration, students may make changes to their registration for the upcoming term without incurring tuition and fee changes on their student account. Semester billing will begin on the first day of Open Registration.
Early Registration for Fall Semester runs from the first business day after April 30 to the start of Open Registration in July. Early Registration for Spring Semester runs from the business day after August 31 to the start of Open Registration in November.
Open Registration
The Open Registration period for Fall Semester runs from the first business day after July 4 until the close of business Wednesday two weeks prior to the start of the semester. The Open Registration period for Spring Semester runs from the first business day after November 1 until the close of business on the last Friday of Fall Semester. If July 4 or November 1 falls on a Wednesday or Thursday, then Open Registration will begin on the following Monday. These dates are clearly published in the academic calendar each year.
Tuition invoices generated for registrations received during Open Registration will be due on the final day of Open Registration. Invoices which remain unpaid at the end of Open Registration will incur a $40 Late Registration Fee.
Late Registration
Late Registration begins immediately upon the close of Open Registration, and closes at the end of the last business day before the start of the semester.
Tuition invoices generated for registrations received during Late Registration will be due on the final day of Late Registration, and will automatically include a $40 Late Registration Fee. Registrations which remain unpaid by the first class meeting are subject to cancellation.
Students wishing to register for a class after the close of Late Registration must contact the Registrar directly, and tuition will be due in full at the time of registration. No registrations will be accepted for any course which has already begun without the written permission of the course instructor.
The transcript is the official academic record for all students. Transcripts from Mount St. Mary’s Seminary of the West, School of Theology, Lay Pastoral Ministry Program, Special Studies, Permanent Deacon Formation Program, St. Gregory’s Seminary and Teacher’s College are issued by the Office of the Registrar.
All students, both current and former, can order official transcripts online. Please note the following information for details and restrictions:
- Transcript requests must be submitted online using the transcript request form.
- Transcripts may NOT be ordered over the phone, by email, or by a third party.
- All financial obligations must be met before any official transcripts are released.
- Each copy of the official transcript requires a $5 transcript request fee, which must be paid by credit or debit card at the time the order is placed.
- Official transcripts can be mailed or delivered electronically via secure and encrypted email. Transcripts will not be faxed.
- Ordinarily it takes two or three business days to process a transcript request, but may take longer when handling historical records (prior to digital record-keeping).
- Unofficial transcripts may be issued directly to the student and can be accessed via Populi. There is no charge for unofficial transcripts.
- If you need an unofficial transcript but do not have access to Populi, please contact the Registrar.